Choose the right owner for the gig.
A private gig is for your own tracking. A group gig is owned by a band, team, or shared roster, and it can invite roster members. An organization gig is owned by a host or venue-style profile, and it can invite groups to participate.
Group and organization owners must have an active plan that can create those gigs. If an owner is inactive, the website shows it as inactive and stops you before you create the gig.
The fastest way to create a gig.
- Open Dashboard, then Gigs, then Create Gig.
- Choose whether the gig is private, owned by a group, or owned by an organization.
- Enter the basic schedule, location, and title.
- Add timeline items if the gig needs a more specific run-of-show.
- Add details, lineup members, guests, openings, group invites, and pay.
- Create the gig. Gigditty makes the gig page first, then sends invitations or starts the openings list.
Basic Info controls the owner and schedule.
| Input | What it means |
|---|---|
| Gig Owner | Choose whether this is your personal gig, a group gig, or an organization gig. If you switch the owner, Gigditty clears lineup, group invite, opening, and pay choices so the wrong people or pay do not carry over. |
| Owner Type | Shows whether the selected owner is a person, group, or organization. |
| Title | Required. This becomes the gig name. Gigditty removes extra spaces and asks you to add a title if it is blank. |
| Status | Lets you mark the gig as Pending or Confirmed. |
| Gig Date, Start, End | Sets when the gig appears on calendars and invitations. If you add timeline items, the first and last timeline times help define the full gig window. |
| Location | Choose a suggested place or type the location yourself. The location is shown on the gig and included in invite emails. |
Timeline
Timeline items are optional, but when present they become the more precise schedule. Gigditty sorts them by start time and uses the earliest start and latest end for the gig window.
| Input | What it means |
|---|---|
| Timeline item title | Required for each timeline item you keep. Examples include load in, soundcheck, first set, and teardown. |
| Timeline date and start time | Sets when that part of the event begins. Gigditty asks for a start time before adding the item. |
| Timeline end time | Optional, but it needs to be after the start time. |
| Timeline description | Optional notes for that part of the schedule. These notes can appear with the timeline item. |
Details
Details are for participant-facing notes that do not fit cleanly into a schedule or pay field.
| Input | What it means |
|---|---|
| Description | The main note for everyone involved in the gig. |
| Detail section title | The heading for a specific note section, such as parking, dress code, or load-in. |
| Detail section notes | The details under that heading. Empty detail sections are skipped. |
Lineup
The Lineup tab is where you add known members, guests, and organization group invites before the gig is created.
| Input | What it means |
|---|---|
| Available members | Shows people from the selected group or organization roster. People already invited or already on an opening list are left out, and possible schedule conflicts can be flagged. |
| Guest first name, last name, email, role, pay | Adds an invite for someone who is not already on a roster. Email is required so Gigditty knows where to send the invitation. |
| Invited member role | Shows what you are asking that person to do. For group gigs, roster invitations are for people in that group. |
| Invited member pay | Shows the pay offer for that person or group. If itemized pay is turned on, Gigditty totals the selected pay items. |
| Organization group invitations | Only shown for organization-owned gigs. Selected groups receive their invitations after the gig is created. |
Openings
Openings create invite lists. These are useful when you know what role you need, but want Gigditty to invite the next available person or group in order.
| Input | What it means |
|---|---|
| Existing role | Starts an opening for a role you already use. |
| New role name, description, specialties | Adds a new role to the selected group or organization, then uses it for the opening. The role needs a name. |
| Pay and pay type | Sets the offer for the opening. Pay can be for the full event or hourly. |
| Openings | Sets how many people or groups you need for that role. |
| Response deadline | Sets how long each invited person or group has to respond before Gigditty can move to the next option. |
| Opening description | Explains what this opening needs. |
| Marketplace visibility | For Venture accounts, this can let the opening appear in Marketplace for people, groups, or both. Marketplace openings need at least one specialty. |
| Opening timeline | Optional schedule details just for that role. These can be shown with the opening instead of the full gig schedule. |
| Opening invite list | The invite list for the opening. Gigditty starts with the first choices and moves down the list as needed. |
Pay
Pay can be a single standard amount per invite, or itemized by reusable and one-off pay items.
| Input | What it means |
|---|---|
| Expected Gig Revenue | The total amount you expect the gig to bring in. Gigditty compares it with what you plan to pay out. |
| Default Pay | Applies one default amount to invited members, invited groups, and openings when you click Apply. |
| Standard Pay | Each member or group invite has one pay amount. |
| Itemized Pay | Lets you create pay items, assign them to specific people or group invites, and total those items into the invite pay. |
| Saved Pay Items | Available for group and organization gigs. Save common pay items so you can reuse them later. |
What happens when you click Create Gig.
1. The base gig is created
Gigditty creates the main gig page first. That page includes the title, status, owner, location, notes, pay, date, time, and timeline.
2. Member and guest invitations are created
If you added members or guests, Gigditty adds them to the gig and emails each person a private invitation with accept and decline links.
3. Organization group invitations are created
For organization-owned gigs, selected groups receive invitations after the gig page is ready. Gigditty notifies group owners or admins so they can accept or decline for the group.
4. Openings begin inviting people or groups
If you created openings, Gigditty uses the role, pay, deadline, visibility, schedule, and invite list to start inviting the right number of people or groups.
5. You land on the new gig
When creation is finished, Gigditty takes you to the new gig page. If a group invitation or opening needs attention, Gigditty can show a warning.
Participants respond from the invite links.
Member and guest invite emails include accept and decline links for the gig. Group invite emails go to group decision makers, usually owners or admins, and their response updates the group invite state. Opening invitations can expire based on the response deadline; when an opening still needs someone, Gigditty moves to the next person or group on the list.
Pay details are included in invitations. For itemized pay, the selected pay items are shown so the recipient understands the offer.